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Should I automate my company payroll process with a payroll software ?

Yes, buying a payroll software can help you calculate salary, overtime, bonuses, allowances, expenses and deductions for all personnel in the organization. Payroll software helps you to keep all the daily, weekly, monthly, yearly wages and taxes information for all employees. Just a few clicks, payroll reports are regenerated for annual income submission to IRAS and man power analyst to relevant department like Ministry of Manpower.

Payroll Software

Either Software as Service (SAS) hosted by Teambuild or hosting your own software in your own server, eHR payroll software has the functions to import the old or existing pay record to the new web-based payroll system. History records will be needed to calculate the additional wages CPF contribution and year end IRAS annual income submission.

End of each month or pay day, HR just click initialize payroll, then all the wages, allowances, OT, deduction will be computed. It saves your company a lot of money and time since it overtook the traditional payroll system like manual paper calculation, excel calculation like manual excel macro control to calculate the employee CPF and employer CPF, Skill Development Levy, and Social Donation.

What should a good payroll system possessed?

A good payroll system should be able to produce your employee payslip, CPF submission, bank GIRO text file on your payday by a simple click of button. All the backend task like pro-rate the employee salary, deduct unpaid leave, compute the employee and employer CPF, ordinary wages or additional wages computation, reimbursement, advance salary handling etc will be prorate and calculate correctly by payroll software.

ePayslip ?

Paper payslip are time consuming and can be costly to distribute. By nature of them being paper are not environmentally friendly. Once set up the epayslip, there are also significant time savings to be made not forgetting the fact that specialist payslip printing and sealing machines no longer need to be purchased and maintained. Reduce cost, less paper improve carbon footprint, securely communicate to your staff, 24/7 access from anywhere.

Automated payroll system provide the most organize, efficient and effective way of managing the overall financial control of a company. eHR Payroll system can be used by all kinds of companies, from Multi-National Company (MNC) to Small Business Enterprise (SME) or even small business owners.

Fingerprint System for School Attendance

Schools are going high-tech to keep track of attendance and to send out the notifications alert to parents if they children are late or absent.

Some school use smartphone apps or online portals to mark students attendance. While other use either biometric or card system to keep track of student’s attendance. Biometric system like fingerprint machine or facial recognition machine can prevent mis-used like buddy punching.

eHR fingerprint attendance system understands that a teacher’s role during assembly includes taking all the students attendance and also notifying parents who are not in school. More schools are taking the initiative to install such a system in place of roll-calls to ease the teachears workload. Some schools even require teachers to call them by a certain time to find the cause of absenteeism, while some notify by SMS.

In 2010, only about 20 schools had in place the biometric electronic systems that log attendance. The biometric systems like fingerprint machine are favored among teachers as it cuts down the time spent for attendance taking by up to 90%. Within minutes from the time students are supposed to be checked in, the eHR time attendance system identify the absentees and latecomers and send a text message or app notification to keep parents informed.

In the past, teachers used to manually call or send text messages to the parents individually in the morning.

“Teachers use the time saved to interact more with the students or to start the day’s lessons.”, principal said.

For example, some parents had noticed a marked increase in the number of children arriving late on certain days. “We probed deeper and found that it was because students could not get on a certain bus service which was often crowded and full.”. The parent feedback to the Land Transport Authority soon to see if the frequency of that bus service can be increased.

“It is an easy and fast way of alerting us and it gives us a sense of assurance that we will know if anything is amiss,” said housewife Jenny Mak, 51, who has a son in secondary school.

fingerprint attendance tracking system — attendance tracking system

Payroll IRAS Income Tax forms for Employers

IR8A
Employers have to report the payments, salary made to their employees through the Form IR8A.
The IR8A form needs to be prepated by employer and given to each employee by 1 March of the following year.
Alternatively, employers may prefer the Auto-Inclusion Scheme (AIS) for auto submission to IRAS.
Under AIS employers submit their employees’ income information to IRAS electronically (text file or XML file) and therefore do not need to provide employees with hard copies of the above forms. Employees can view their employment income on their payslips however employers may wish to provide employees with a statement of earnings for their records.

IR21
Notification by Employer of an Employee’s Cessation of Employment or Departure from Singapore.
When your non-Singapore Citizen employee ceases employment with you in Singapore or plans to leave Singapore for more than three months, it is your responsibility to ensure that he/she pays all taxes. This process is known as Tax Clearance and applies to all work pass holders.

Appendix 8A (A8A)
This form must be completed by the employer if benefits-in-kind are provided to your employees. It is required to be submitted together with the IR8A form, Appendix 8B and IR8S form (where appliable) to IRAS by lst March each year.

Appendix 8B (A8B)
This form must be completed by the employer if employees derived gains or profits from Employee Stock Option (ESOP) Plans or other forms of Employee Share Ownership (ESOW) Plans. It is required to be submitted together with the IR8A form, Appendix 8A (A8A) and IR8S form (where appliable) to IRAS by lst March each year.

Sample Screen for IR8A

Source
IRAS Form

Itemised Payslip

MOM Itemized Payslip Requirements

From 1 April 2016, all employers must issue itemised payslip to employees covered under the Employment Act.

eHR Payroll is a simple, smart and robust web-based payroll solution uniquely designed for Singapore SME or new business owners who have little or no experience in handling payroll for their employees. Itemised payslips can be automatically generated and delivered to your employees at a click. Your employees can view their itemised payslips securely via smart phone and web browser anytime anywhere.

Pay slips must include the items below, unless an item is not applicable.

Number	Item description
1	Full name of employer.
2	Full name of employee.
3	Date of payment (or dates, if the pay slips consolidates multiple payments).
4	Basic salary : For hourly, daily or piece-rated workers, indicate all of the following: Basic rate of pay, e.g. $X per hour. Total number of hours or days worked or pieces produced.
5	Start and end date of salary period.
6	Allowances paid for salary period, such as: All fixed allowances, e.g. transport. All ad-hoc allowances, e.g. one-off uniform allowance.
7	Any other additional payment for each salary period, such as: Bonuses Rest day pay Public holiday pay
8	Deductions made for each salary period, such as: All fixed deductions (e.g. employee’s CPF contribution). All ad-hoc deductions (e.g. deductions for no-pay leave, absence from work).
9	Overtime hours worked.
10	Overtime pay.
11	Start and end date of overtime payment period (if different from item 5 start and end date of salary period).
12	Net salary paid in total.

Our Payroll Software able to generate the MOM required Payslip.

Employee login to employee portal to view payslip.

HR also can email the payslip to employee.

Each email payslip by default is password protected.

Please refer to the MOM Website Link to understand more about on the Itemized Payslip requirements http://www.mom.gov.sg/employment-practices/employment-act/amendments-to-the-act

On newspaper Straits Times – Parliament Employment Act Aamended to make payslips and employment terms more

Straits Times – Changes to regulate payslips and employment terms

On TV
Channel News Asia – Singapore Itemised Payslips